Additional Director Appointment
Appoint an Additional Director as per AOA authorization. Holds office till the next AGM. Additional Director Appointment takes 6 steps over about 49 days and is filed with the ROC on DIR-12.
Last updated: 10 August 2026
What if it’s filed late?
MCA charges additional fees that rise with the delay, up to 12 times the normal filing fee. OnCompliance tracks the date and warns you before it costs anything.
What is the timeline for Additional Director Appointment?
6 steps over about 49 days, filing DIR-12 with the ROC. Each deadline below runs from the step before it.
| # | Step | Form filed | Deadline |
|---|---|---|---|
| 1 | Verify AOA Authorization | None | within 1 day |
| 2 | Hold Board Meeting | None | within 7 days |
| 3 | Pass Board Resolution | None | within 1 day |
| 4 | Issue Appointment Letter | None | within 3 days |
| 5 | File DIR-12 with ROC | DIR-12 | within 30 days |
| 6 | Update Statutory Registers | None | within 7 days |
What are the steps, in order?
The 6 steps below run in order; the day counts show how long each one allows.
Verify AOA Authorization
Check that the Articles of Association (AOA) permit appointment of Additional Directors. This is mandatory.
- AOA permits Additional Directors
- Maximum director limit not exceeded
- No special restrictions in AOA
Hold Board Meeting
Convene a Board Meeting to pass resolution for appointment of Additional Director.
Pass Board Resolution
Pass Board Resolution for appointment of Additional Director. Record in minutes.
Issue Appointment Letter
Issue formal appointment letter. Tenure: Till next AGM.
File DIR-12 with ROC
File Form DIR-12 with ROC within 30 days of appointment.
Update Statutory Registers
Update Register of Directors (MBP-4) and other statutory registers.
- Register of Directors updated
- Register of KMP updated (if applicable)
- Company website updated
- Letterhead updated
Every guide runs like this in OnCompliance: steps in order, dates in view, paperwork made for you at each step.
The form itself
DIR-12: reporting director changes →
Due date, filing fee, late fee and how it is filed on MCA V3.
Common questions
How long does Additional Director Appointment take?
About 49 days across 6 steps. The first step is: Verify AOA Authorization.
Which MCA form is filed for Additional Director Appointment?
DIR-12. DIR-12 is the change in directors filing under §170 of the Companies Act 2013.
What does it cost if DIR-12 is filed late?
MCA charges additional fees that rise with the delay, up to 12 times the normal filing fee.
Can OnCompliance run Additional Director Appointment for me?
Yes. OnCompliance runs the same steps in order, dates in view, with the paperwork made for you at each step.