Board resolution for calling the AGM / EGM
A board resolution for calling a general meeting fixes the day, time and venue of the annual general meeting under section 96, or an extraordinary general meeting under section 100, and approves the notice and its agenda. The notice then goes to members with the statutory clear-days period unless shorter notice is consented to.
Last updated: 27 August 2026
Doing this for a client?
OnCompliance drafts this resolution on the company’s letterhead, details filled from the client’s record, records it in the minutes, and files it in the client’s folder — with the notice, minutes and 21 other board documents made the same way.
Fill it in, edit it, download it
The details you type fill the document as you go. Click into the paper to edit any wording, then download it in Word or as a PDF.
CERTIFIED TRUE COPY OF THE RESOLUTION PASSED AT THE MEETING OF THE BOARD OF DIRECTORS OF [COMPANY NAME] (CIN: [CIN]) HELD ON [MEETING DATE] AT [VENUE]
RESOLVED THAT the [MEETING] of the company be convened on [DATE AND TIME] at [VENUE], and that the draft notice of the meeting together with the explanatory statement placed before the meeting be and is hereby approved.
FURTHER RESOLVED THAT [NAME], [DESIGNATION], be and is hereby authorised to issue the notice to the members, directors, auditors and others entitled, and to take all steps necessary for holding the meeting.
Certified true copy
For [COMPANY NAME]
[NAME]
[DESIGNATION] · DIN: [DIN]
Date: ______________ · Place: ______________
When is this resolution passed?
Pass it far enough ahead of the intended date to serve at least 21 clear days’ notice, or obtain the prescribed consents for shorter notice.
Legal basis: s.96, s.100 and s.101, Companies Act 2013
Common questions
How much notice does a general meeting need?
At least 21 clear days under section 101, in writing or electronic mode; shorter notice is possible with the consents section 101 prescribes.
When must the AGM be held?
Within six months of the financial year end (nine for the first AGM), with not more than fifteen months between two AGMs, subject to any extension the ROC grants.
Who can call an EGM?
The board on its own, or on a valid requisition of members under section 100.
Can OnCompliance draft this for me?
Yes. OnCompliance drafts the resolution on the company’s letterhead with the details filled from the client’s record, records it in the minutes, and files it in the client’s folder, alongside the notice of the meeting and every other board document.