Board resolution for ICEGATE / IEC registration
A board resolution for ICEGATE registration authorises a named person to register the company on ICEGATE, the customs electronic gateway, and to act for the company in customs e-filing, and covers obtaining or operating the Importer-Exporter Code (IEC) from DGFT. ICEGATE’s registration flow asks companies for an authorisation document, and the certified board resolution serves that purpose.
Last updated: 27 August 2026
Doing this for a client?
OnCompliance drafts this resolution on the company’s letterhead, details filled from the client’s record, records it in the minutes, and files it in the client’s folder — with the notice, minutes and 21 other board documents made the same way.
Fill it in, edit it, download it
The details you type fill the document as you go. Click into the paper to edit any wording, then download it in Word or as a PDF.
CERTIFIED TRUE COPY OF THE RESOLUTION PASSED AT THE MEETING OF THE BOARD OF DIRECTORS OF [COMPANY NAME] (CIN: [CIN]) HELD ON [MEETING DATE] AT [VENUE]
RESOLVED THAT [AUTHORISED PERSON (NAME)], [AUTHORISED PERSON (DESIGNATION)] of the company, be and is hereby authorised to register the company on the ICEGATE portal, to obtain and operate the company’s Importer-Exporter Code, and to sign and file all applications, declarations, bills of entry, shipping bills and other documents with the customs authorities and the Directorate General of Foreign Trade, for and on behalf of the company.
Certified true copy
For [COMPANY NAME]
[NAME]
[DESIGNATION] · DIN: [DIN]
Date: ______________ · Place: ______________
When is this resolution passed?
Pass it before the ICEGATE registration or IEC application is filed; keep the certified copy for upload where the portal asks for authority proof.
Common questions
What is ICEGATE registration for?
ICEGATE is Indian customs’ e-filing gateway; registration lets the company file bills of entry and shipping bills, receive customs messages, and track clearances electronically.
Does the company need an IEC first?
An Importer-Exporter Code from DGFT is the basic identifier for import-export activity, and ICEGATE registration for trading firms works off the IEC. The resolution above covers both.
Whose digital signature is used on ICEGATE?
The authorised person registers with their DSC linked to the company’s IEC; the resolution names that person.
Can OnCompliance draft this for me?
Yes. OnCompliance drafts the resolution on the company’s letterhead with the details filled from the client’s record, records it in the minutes, and files it in the client’s folder, alongside the notice of the meeting and every other board document.