Board resolution for authorised signatory
A board resolution for an authorised signatory records the board delegating signing authority for a stated purpose, such as operating bank accounts, signing agreements or dealing with a government portal, to a named person. Banks, GST officers and most authorities accept only a certified true copy of this resolution as proof of authority.
Last updated: 27 August 2026
Doing this for a client?
OnCompliance drafts this resolution on the company’s letterhead, details filled from the client’s record, records it in the minutes, and files it in the client’s folder — with the notice, minutes and 21 other board documents made the same way.
Fill it in, edit it, download it
The details you type fill the document as you go. Click into the paper to edit any wording, then download it in Word or as a PDF.
CERTIFIED TRUE COPY OF THE RESOLUTION PASSED AT THE MEETING OF THE BOARD OF DIRECTORS OF [COMPANY NAME] (CIN: [CIN]) HELD ON [MEETING DATE] AT [VENUE]
RESOLVED THAT [AUTHORISED PERSON (NAME)], [AUTHORISED PERSON (DESIGNATION)] of the company, be and is hereby authorised to [SCOPE OF AUTHORITY], and to sign, execute and deliver all such documents, forms, letters and instruments as may be necessary for that purpose, for and on behalf of the company.
FURTHER RESOLVED THAT a certified true copy of this resolution be furnished to any bank, authority or person concerned, and that the said authority shall remain in force until it is withdrawn by the board in writing.
Certified true copy
For [COMPANY NAME]
[NAME]
[DESIGNATION] · DIN: [DIN]
Date: ______________ · Place: ______________
When is this resolution passed?
Pass it at a duly convened board meeting whenever signing authority is granted, changed or withdrawn, and submit the certified true copy to the bank or authority that asked for it.
Common questions
Who can be an authorised signatory of a company?
Any person the board names in the resolution, commonly a director, CFO, company secretary or senior employee. The authority is exactly as wide as the resolution words it, so state the scope precisely.
Does an authorised signatory resolution need to be filed with the ROC?
No MCA filing is required for a routine signing authority. The certified true copy goes to the bank or authority that asked for it, and the resolution stays in the minutes book.
Who certifies the true copy of a board resolution?
Usually the chairman of the meeting, a director or the company secretary, signing the copy as a certified true copy with name, designation and date.
Can OnCompliance draft this for me?
Yes. OnCompliance drafts the resolution on the company’s letterhead with the details filled from the client’s record, records it in the minutes, and files it in the client’s folder, alongside the notice of the meeting and every other board document.