Board resolution for bank account closing
A board resolution for closing a bank account records the board deciding to close a stated account and authorises a named person to complete the closure formalities, surrender unused cheques and receive or transfer the balance. Banks require the certified true copy before acting on a company account closure.
Last updated: 27 August 2026
Doing this for a client?
OnCompliance drafts this resolution on the company’s letterhead, details filled from the client’s record, records it in the minutes, and files it in the client’s folder — with the notice, minutes and 21 other board documents made the same way.
Fill it in, edit it, download it
The details you type fill the document as you go. Click into the paper to edit any wording, then download it in Word or as a PDF.
CERTIFIED TRUE COPY OF THE RESOLUTION PASSED AT THE MEETING OF THE BOARD OF DIRECTORS OF [COMPANY NAME] (CIN: [CIN]) HELD ON [MEETING DATE] AT [VENUE]
RESOLVED THAT the account bearing number [ACCOUNT NUMBER] maintained by the company with [BANK], [BRANCH], be closed, and that the balance standing to the credit of the said account, if any, be transferred to such other account of the company as [AUTHORISED PERSON (NAME)], [AUTHORISED PERSON (DESIGNATION)], may direct.
FURTHER RESOLVED THAT [AUTHORISED PERSON (NAME)] be and is hereby authorised to sign the account closure request and all related documents, to surrender unused cheque leaves and cards, and to do all acts necessary to give effect to this resolution.
Certified true copy
For [COMPANY NAME]
[NAME]
[DESIGNATION] · DIN: [DIN]
Date: ______________ · Place: ______________
When is this resolution passed?
Pass it at a board meeting before submitting the closure request; the bank keeps the certified copy with the closure form.
Common questions
Why do banks ask for a board resolution to close a company account?
Closure is an act of the company, not of any individual, so the bank needs the board’s decision on record plus the authority of the person signing the closure request.
What happens to the balance in the closed account?
The resolution should direct where the balance goes, usually a transfer to another account of the company. Banks will not hand over a company balance without that direction.
Should unused cheque books be returned?
Yes, banks generally require unused cheque leaves and cards to be surrendered at closure; the resolution above authorises that expressly.
Can OnCompliance draft this for me?
Yes. OnCompliance drafts the resolution on the company’s letterhead with the details filled from the client’s record, records it in the minutes, and files it in the client’s folder, alongside the notice of the meeting and every other board document.