Board resolution for demat account / dematerialisation
A board resolution for a demat account authorises the company to open an account with a depository participant and names who will operate it, or approves dematerialising the company’s own securities. Depository participants require the certified true copy as part of company account opening.
Last updated: 27 August 2026
Doing this for a client?
OnCompliance drafts this resolution on the company’s letterhead, details filled from the client’s record, records it in the minutes, and files it in the client’s folder — with the notice, minutes and 21 other board documents made the same way.
Fill it in, edit it, download it
The details you type fill the document as you go. Click into the paper to edit any wording, then download it in Word or as a PDF.
CERTIFIED TRUE COPY OF THE RESOLUTION PASSED AT THE MEETING OF THE BOARD OF DIRECTORS OF [COMPANY NAME] (CIN: [CIN]) HELD ON [MEETING DATE] AT [VENUE]
RESOLVED THAT a demat account be opened in the name of the company with [DEPOSITORY PARTICIPANT], and that [AUTHORISED PERSON (NAME)], [AUTHORISED PERSON (DESIGNATION)], be and is hereby authorised to sign the account-opening forms, agreements and all related documents, and to operate the said account for and on behalf of the company.
Certified true copy
For [COMPANY NAME]
[NAME]
[DESIGNATION] · DIN: [DIN]
Date: ______________ · Place: ______________
When is this resolution passed?
Pass it at a board meeting before applying to the depository participant. Private companies that must issue securities only in dematerialised form under rule 9B of the Companies (Prospectus and Allotment of Securities) Rules 2014 pass it as part of that transition.
Common questions
Do private companies need to dematerialise their shares?
Rule 9B of the Companies (Prospectus and Allotment of Securities) Rules 2014 extended dematerialisation obligations to private companies other than small companies. Whether and when it applies to a given company should be checked against the rule’s current thresholds and dates.
What is the difference between this and dematerialising the company’s own shares?
Opening a demat account lets the company hold securities of other companies in demat form. Dematerialising its own shares needs the company to obtain an ISIN through a depository via an RTA, a separate process this resolution can also initiate.
Who operates a company demat account?
The persons the board authorises in the resolution; the depository participant records them as authorised signatories.
Can OnCompliance draft this for me?
Yes. OnCompliance drafts the resolution on the company’s letterhead with the details filled from the client’s record, records it in the minutes, and files it in the client’s folder, alongside the notice of the meeting and every other board document.